Poliato

Pricing

CMMC compliance software pricing you can read without a sales call.

Transparent CMMC compliance software pricing — two tiers, both scaling by organization size. The value metric is managed users (the people enrolled in the acknowledgement roster). Annual commitment; pay monthly or save two months with annual prepay.

Change Management

Bring your own policies. Get the entire management platform.

  • Small (≤25 managed users) $200 / mo
  • Mid (26–100) $300 / mo
  • Large (101–300) $450 / mo
  • Acknowledgement campaigns + C3PAO-defensible reporting
  • Policy review reminders & version control
  • Guided tabletop exercises
  • Groups, approval workflows, subcontractor portal
  • Manual control mapping → assessment navigator → audit readiness
  • BYOP upload (your existing policies)
Start with BYOP
Most chosen

With Policies

Everything in Change Management, plus the wizard and the Poliato-authored library.

  • Small (≤25 managed users) $300 / mo
  • Mid (26–100) $600 / mo
  • Large (101–300) $900 / mo
  • Policy Wizard — guided, structured generation
  • CCA-authored, NIST 800-171 mapped policy library
  • Auto-populated control mapping
  • Export to PDF anytime — your policies are yours
  • Everything in Change Management
Start 14-day free trial

Pricing context: organizations subject to DFARS 252.204-7012 must implement NIST SP 800-171; organizations subject to the CMMC clause (DFARS 252.204-7021) must also pass a C3PAO-led assessment for CMMC Level 2. Poliato's two tiers are sized around the documentation work both regulations require.

Add-ons

  • Procedure subscriptions — $49/mo per platform (Microsoft 365, Google Workspace, others). Procedures stay current as the platforms evolve.
  • SSO — $100/mo flat.

Discounts

  • Annual prepay — pay for 10 months, get 12.
  • Founding member pricing — first 100 customers (or first 12 months) lock the published rate for three years.

Enterprise (300+ managed users)

Custom pricing. Same product, different paperwork — SOC 2 reports, DPA, security review, MSA. Talk to us.

How the two tiers compare to the alternatives

Tier 2 Small ($300/mo, $3,000/yr) lands below the established CMMC-SaaS benchmark and below the all-in cost of buying a static Word template pack — while replacing the biggest effort sink (documentation).

See the full Poliato vs template-pack comparison →

Try it for 14 days. Keep what you make.

Full feature access during the trial. Export your policies to PDF anytime — they're yours regardless of subscription status.

Start free trial

Frequently asked

Pricing questions, answered.

How much does CMMC compliance software cost?
Poliato pricing starts at $200 per month for Change Management (Small, up to 25 managed users). The With Policies tier — which adds the Policy Wizard and the Poliato-authored library — starts at $300 per month. Both tiers scale by organization size across three bands: Small, Mid (26–100), and Large (101–300). Enterprise pricing is custom.
What's the difference between the Change Management and With Policies tiers?
Change Management (BYOP — bring your own policies) is the management layer alone: acknowledgement campaigns, version control, tabletop exercises, audit-readiness dashboard, and the subcontractor portal. With Policies adds the Policy Wizard and the CCA-authored, NIST 800-171-mapped policy library. Pick BYOP if you already have policies you trust; pick With Policies if you want Poliato to generate the documentation.
What does 'managed users' mean for pricing?
Managed users are the people enrolled in your acknowledgement roster — the personnel who need to read and acknowledge each policy. This is the value metric: pricing scales with the number of managed users, not with admin or content-creation seats (which are unlimited). The roster cannot be minimized without creating a CMMC compliance gap, because documented personnel acknowledgement is itself a requirement.
Is there a free trial?
Yes. Every new customer gets a 14-day free trial with full access to every platform feature of their chosen tier. The trial includes five to ten fully editable sample policies plus visibility into the rest of the library as a list of titles and mapped controls. Exported PDFs remain yours regardless of subscription status.
Can I export my policies?
Yes — to PDF, at any time during the trial or any paid plan. The PDF is a point-in-time record sufficient to demonstrate compliance. The living, maintainable version of each document stays in the platform, which is why export is PDF-only (no editable Word export) and why answer-history is not exportable.
What is the founding member program?
The first 100 customers (or the first 12 months, whichever comes first) lock the currently-published rate for three years. This applies to both tiers and all size bands. The intent is to reward customers who commit before there is meaningful traction, in exchange for predictable pricing.
Are add-ons priced separately?
Yes. Procedure subscriptions are $49 per month per platform (Microsoft 365, Google Workspace, others) and keep procedures current as the underlying platforms evolve. SSO is $100 per month flat. Annual prepay saves two months — pay for 10, get 12.